Using AutoPilot Users and Groups in XRay

When XRay is using AutoPilot authentication, users are managed from AutoPilot, not XRay. You can review users in XRay Admin settings, but you cannot delete or edit them. 

Administrators and the Administrator User

In the Organization Manager (Main Menu > Admin Settings > Organization tab), the Teams tab shows AutoPilot groups.

Members of the Administrators group have special privileges. The table below describes the default privileges of administrators compared to non-Administrators when it comes to repositories. As noted below, users who are not Administrators must be given permission to view data in repositories.

Members of the Administrators group in AutoPilot become "Organization Admins" in XRay. This means that they have Modify permission for everything in XRay except for a small number of features that can only be modified by the Administrator user, such as the default Date/Time Format and chart colors.

Teams and Repositories

The users and teams that are configured in AutoPilot are visible in XRay, but do not have access to data at first. To view data in a repository, a team requires permission to view both the repository and the dashboard.

Assigning repositories to XRay teams

1. On the Teams tab, select a team and click Edit.
2. The Manage Team Members tab lists users on the team:
   
3. The Manage Team Repositories lists the repositories that team members can see.
   
4. To assign repositories to the team, click Add.
5. When assigning a repository to a team, you also must choose a team role for the team:

• • The Admin role has Modify permissions for the repository.
  • The User role has View permissions for the repository.

Assigning Dashboards to XRay Teams

The owner of a dashboard and team members with Modify permission for the dashboard can share a dashboard with any team that they are a member of.

To share a dashboard with a team:

1. Right-click the dashboard tab.
2. Select Assign to Teams to view the list of teams to which you belong:
3. Choose to grant View or Modify permission:

• • To grant a team View permission for the dashboard, select the View (eye) icon. It turns green:
  • To grant a team Modify permission for the dashboard, select the Modify (pencil) icon. Both icons turn green: 
    
    With Modify permission, members of this team can now share the dashboard with other teams to which they belong.

For a specific dashboard, either Modify permission for the repository or Modify permission for the dashboard is enough to modify the repository.  To disable modification, change both the repository and the dashboard permissions to View.